Document Management System
For Best Workflow
Elevate your administrative efficiency with Doxio - the ultimate document management system. Effortlessly create, report and store documents while uncovering hidden pain points in your workflow and optimizing every step of your company's work funnel. Unlock your team's true potential and achieve project success like never before!
Benefit using Doxio
Ensure data privacy
Improve teams’ productivity
Automate workflow
Facilitated collaboration
Ensure data privacy
Improve teams’ productivity
Ensure data privacy and boost productivity
Create, report, store and much more!
Document management
View documents in various formats and search with precision using specific parameters. Take control of your files by exporting them to your hard drive or seamlessly sharing them as attachments or links via email. Experience brand consistency across all your presentations, documents and contracts with Doxio's sleek and customizable templates.
Digital signature
By eliminating the need to manually sign paper documents, information processing time is significantly reduced and the process of tracking and managing documents is facilitated. The signing of documents using a digital certificate in doxio DMS plays a key role in authenticating the content of documents, while at the same time providing transparency through clear information about the persons identity and time of signing.
Optical character recognition (OCR)
Escape the monotony of retyping old paperwork! Say hello to the convenience of digitization with our DMS. Our advanced Optical Character Recognition (OCR) technology effortlessly transforms scanned paper documents, PDF files and even images into searchable data. Save time, streamline storage, and make document management a breeze.
Workflow tracking
Boost your workflow with the power of the task-tracking dashboard. Seamlessly connect different departments and accelerate their work processes by customizing users' editing privileges. With an intuitive tracker, effortlessly manage deadlines, documents and assignments, ensuring your team is always on the right path. Streamline collaboration and drive success with Doxio's task-tracking dashboard.
GSuite package integration
Get ready for enhanced collaboration like never before! This integration opens up a world of possibilities, allowing you to effortlessly upload documents and files to Google Docs and leverage the powerful GSuite package for real-time editing and collaboration. Say goodbye to the limitations of the past, as this integration bridges the gap, bringing collaborative document editing right to your fingertips, while ensuring the highest security.
Sharing Documents Externally
Enhance collaboration outside your organization with the ability to share documents with guest users of the doxio DMS. Collaborate securely and efficiently with partners, clients and associates, facilitating access to information and speeding up work processes.
Mobile application
Doxio is here to make your life simpler, sophisticated and superbly designed. With the Doxio mobile app, you can effortlessly send, forward, create or modify documents on the go! With Doxio mobile app you have access to:
- Calendar overview
- Folders overview and folder actions
- Basic and advanced search
- Overview of documents, with all actions (send, forward, add a new version)
- A push notification system so you are always up to date with all documentation within your company
Upgrade your document workflow with doxio
Simplify your document processes
Frequently asked questions
What is a document management system (DMS) and what are its benefits?
A document management system (DMS) is software that simplifies document organization, storage and retrieval. It centralizes document management, boosting efficiency, productivity and collaboration among team members. Benefits include easy access to information, reduced paper clutter, streamlined workflows, version control and seamless collaboration.
A document management system (DMS) is software that simplifies document organization, storage and retrieval. It centralizes document management, boosting efficiency, productivity and collaboration among team members. Benefits include easy access to information, reduced paper clutter, streamlined workflows, version control and seamless collaboration.
How does a document management system ensure document security and confidentiality?
Document management systems ensure document security through access controls, audit trails and backups. Only authorized users can access sensitive documents, data is protected during storage and transmission and activity is tracked for monitoring.
Can a DMS handle different types of documents?
Yes, document management systems are designed to handle various document types, including PDFs, images and scanned paper documents. They provide a centralized repository where you can store, organize and access these different file formats, making it easy to manage and retrieve documents as needed.
Can a DMS help with compliance and regulatory requirements?
Absolutely! DMS offers features like record retention policies, ensuring documents are retained for the required duration. Additionally, document management systems facilitate adherence to data privacy regulations by implementing access controls and audit trails to protect sensitive information. These features help organizations meet compliance obligations and maintain data integrity and security.